Finding the right words can make a message feel more personal, caring, and thoughtful. Sometimes, phrases like “in the text it states” feel a little mechanical or formal. By exploring alternatives, you can communicate more clearly, warmly, and confidently. Whether you’re writing an essay, giving feedback, or sharing insights, these alternatives can help your words connect better with your audience.
What Does “in the Text It States” Mean?
“In the text it states” is a phrase used to indicate that information, facts, or ideas come directly from a written source. It signals that the statement is supported by text rather than opinion or assumption. This phrase is common in academic writing, reports, and formal communication, but sometimes it can sound rigid or impersonal.
When to Use “in the Text It States”
You can use this phrase when you want to:
- Reference something specific in a document.
- Show proof or evidence from a written source.
- Maintain a formal or academic tone.
It works best when you want to be precise, but it can feel distant in casual or empathetic writing.
Is It Professional/Polite to Say “in the Text It States”?
Yes, it is professional and polite, especially in academic or business contexts. However, it can seem dry or repetitive if used too often. Alternatives can make your writing feel more human, engaging, and accessible while still maintaining authority.
Pros and Cons
Pros:
- Shows evidence and accuracy
- Maintains credibility
- Clear reference to source material
Cons:
- Can sound formal or stiff
- Lacks warmth in casual communication
- Overuse may make writing monotonous
Synonyms For “in the Text It States”
- According to the text
- The text explains
- As stated in the passage
- The author mentions
- The text indicates
- It is written that
- The document notes
- The passage highlights
- The reading shows
- It is observed in the text
- According to the author
- The text demonstrates
- As noted in the text
- The passage mentions
- According to the reading
- The text reveals
- The author points out
- The reading states
- The text notes
- The passage explains
- According to the source
- The text mentions
- The passage illustrates
- The document highlights
- It is mentioned in the text
1. According to the text
Meaning/Definition: Refers to information provided directly by the text.
Tone: Neutral, professional, and slightly formal.
Detailed Explanation: “According to the text” introduces evidence from a written source while keeping your statement authoritative.
Scenario Example: According to the text, renewable energy is becoming more affordable every year.
Best Use: Academic essays, reports, formal emails.
Worst Use: Casual conversations, friendly chats.
When Not to Use: When paraphrasing casually or storytelling.
2. The text explains
Meaning/Definition: Shows that the text provides clarification or explanation.
Tone: Informative, clear, authoritative.
Detailed Explanation: Useful for pointing out the text’s explanation in an engaging way.
Scenario Example: The text explains how photosynthesis helps plants produce oxygen.
Best Use: Teaching, writing analysis, educational blogs.
Worst Use: Social media posts unless simplified.
When Not to Use: Overuse can sound repetitive.
3. As stated in the passage
Meaning/Definition: Highlights exact information found in a section of text.
Tone: Formal, precise.
Detailed Explanation: Ideal when referencing a passage in books, articles, or reports.
Scenario Example: As stated in the passage, the author believes teamwork is key to success.
Best Use: Academic essays, research papers.
Worst Use: Casual notes, emails.
When Not to Use: Informal contexts.
4. The author mentions
Meaning/Definition: Refers to what the writer has directly indicated.
Tone: Neutral, slightly personal.
Detailed Explanation: Brings attention to the writer’s viewpoint without sounding robotic.
Scenario Example: The author mentions that mindfulness improves mental clarity.
Best Use: Essays, book reviews, opinion analysis.
Worst Use: Overly casual conversations.
When Not to Use: When the author is unknown or irrelevant.
5. The text indicates
Meaning/Definition: Points out information the text clearly shows.
Tone: Formal, professional.
Detailed Explanation: Useful for highlighting factual information in a report or article.
Scenario Example: The text indicates that exercise lowers stress levels.
Best Use: Research writing, factual reports.
Worst Use: Casual blog posts.
When Not to Use: When paraphrasing creatively.
6. It is written that
Meaning/Definition: Directly references written content.
Tone: Slightly formal, clear.
Detailed Explanation: Suggests you are quoting or paraphrasing the text.
Scenario Example: It is written that early morning routines boost productivity.
Best Use: Essays, professional notes.
Worst Use: Informal conversation.
When Not to Use: Social media captions.
7. The document notes
Meaning/Definition: Highlights observations or statements in a document.
Tone: Professional, neutral.
Detailed Explanation: Focused on pointing out official information in written form.
Scenario Example: The document notes the importance of cybersecurity training.
Best Use: Reports, memos, office writing.
Worst Use: Casual writing.
When Not to Use: Personal letters.
8. The passage highlights
Meaning/Definition: Emphasizes a key point from the text.
Tone: Engaging, professional.
Detailed Explanation: Adds a sense of importance to the text’s content.
Scenario Example: The passage highlights the benefits of daily meditation.
Best Use: Analysis, essays, presentations.
Worst Use: Overly casual text messages.
When Not to Use: When quoting exact words.
9. The reading shows
Meaning/Definition: Indicates information observed in the text.
Tone: Neutral, slightly informal.
Detailed Explanation: Useful when explaining findings from a reading.
Scenario Example: The reading shows that climate change affects global crops.
Best Use: Class assignments, educational articles.
Worst Use: Highly formal reports.
When Not to Use: When formal citations are needed.
10. It is observed in the text
Meaning/Definition: Highlights something noticed within the text.
Tone: Analytical, professional.
Detailed Explanation: Suggests careful reading and reflection.
Scenario Example: It is observed in the text that social media influences mental health.
Best Use: Research papers, studies.
Worst Use: Informal writing.
When Not to Use: Casual blog posts.
11. According to the author
Meaning/Definition: Refers to what the author has directly written or asserted.
Tone: Professional, trustworthy.
Detailed Explanation: This phrase emphasizes the writer’s personal insight or evidence.
Scenario Example: According to the author, small daily habits can lead to big changes.
Best Use: Academic writing, book reviews, formal analysis.
Worst Use: Casual text messages or informal notes.
When Not to Use: When the author is anonymous or irrelevant.
12. The text demonstrates
Meaning/Definition: Shows or illustrates information provided in the text.
Tone: Informative, confident.
Detailed Explanation: Useful when explaining examples, case studies, or practical evidence.
Scenario Example: The text demonstrates how teamwork improves productivity.
Best Use: Educational content, presentations, research papers.
Worst Use: Chat messages or casual blogging.
When Not to Use: When paraphrasing without evidence.
13. As noted in the text
Meaning/Definition: Highlights information specifically mentioned in the text.
Tone: Neutral, professional.
Detailed Explanation: A gentle, formal way to reference facts or statements.
Scenario Example: As noted in the text, proper hydration is essential for health.
Best Use: Reports, academic essays, professional documentation.
Worst Use: Informal writing.
When Not to Use: Storytelling or creative writing.
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14. The passage mentions
Meaning/Definition: Refers to information included within a passage.
Tone: Neutral, slightly conversational.
Detailed Explanation: Works well to guide readers to a specific section without sounding stiff.
Scenario Example: The passage mentions several strategies for managing stress.
Best Use: Essays, summaries, book reviews.
Worst Use: Chat or casual email.
When Not to Use: Overused in informal writing.
15. According to the reading
Meaning/Definition: References what is stated in a reading material.
Tone: Academic, precise.
Detailed Explanation: Ideal for assignments or educational analysis, showing source-based evidence.
Scenario Example: According to the reading, exercise improves mood significantly.
Best Use: Homework, reports, study notes.
Worst Use: Friendly messaging or casual blog posts.
When Not to Use: Creative or narrative writing.
16. The text reveals
Meaning/Definition: Shows information that is made clear or disclosed in the text.
Tone: Insightful, slightly engaging.
Detailed Explanation: Useful for pointing out findings, results, or discoveries.
Scenario Example: The text reveals the importance of sleep in cognitive function.
Best Use: Academic writing, informative articles.
Worst Use: Overly casual posts or text messages.
When Not to Use: When evidence is indirect or opinion-based.
17. The author points out
Meaning/Definition: Highlights what the author specifically draws attention to.
Tone: Informative, friendly, slightly conversational.
Detailed Explanation: Makes writing feel more approachable while still formal.
Scenario Example: The author points out that consistency is key to learning a new skill.
Best Use: Educational content, reviews, essays.
Worst Use: Informal texting.
When Not to Use: When the text is anonymous or authorless.
18. The reading states
Meaning/Definition: Directly references what is said in the reading material.
Tone: Neutral, professional.
Detailed Explanation: Slightly less formal than “in the text it states,” still reliable.
Scenario Example: The reading states that technology affects attention spans in students.
Best Use: Academic notes, reports, summaries.
Worst Use: Casual conversations.
When Not to Use: Storytelling or opinion pieces.
19. The text notes
Meaning/Definition: Observes or mentions information from the text.
Tone: Professional, factual.
Detailed Explanation: Works well when summarizing key points from the text.
Scenario Example: The text notes the rising importance of renewable energy.
Best Use: Research papers, formal writing.
Worst Use: Casual messaging.
When Not to Use: Informal creative writing.
20. The passage explains
Meaning/Definition: Provides clarity or explanation as given in a passage.
Tone: Informative, clear.
Detailed Explanation: Useful when breaking down complex ideas from text.
Scenario Example: The passage explains how habits form in everyday life.
Best Use: Educational materials, essays, teaching notes.
Worst Use: Chat messages or casual blog posts.
When Not to Use: When paraphrasing very informally.
21. According to the source
Meaning/Definition: Refers to information derived from a cited source.
Tone: Professional, trustworthy.
Detailed Explanation: Strong phrase for referencing materials in essays, articles, or research.
Scenario Example: According to the source, global warming is accelerating faster than expected.
Best Use: Academic papers, professional reports.
Worst Use: Social media captions.
When Not to Use: Storytelling or informal writing.
22. The text mentions
Meaning/Definition: Refers to information included within the text.
Tone: Neutral, accessible.
Detailed Explanation: Slightly more casual than “in the text it states,” easy to read.
Scenario Example: The text mentions the benefits of meditation on focus.
Best Use: Summaries, notes, blog posts.
Worst Use: Highly formal reports.
When Not to Use: Repeatedly in the same paragraph.
23. The passage illustrates
Meaning/Definition: Shows examples or evidence from the passage.
Tone: Informative, engaging.
Detailed Explanation: Highlights examples or case studies, making explanations vivid.
Scenario Example: The passage illustrates how teamwork improves productivity.
Best Use: Essays, teaching materials.
Worst Use: Informal chats.
When Not to Use: When no illustration or example is given.
24. The document highlights
Meaning/Definition: Brings attention to key points in a document.
Tone: Professional, clear.
Detailed Explanation: Useful for emphasizing important information.
Scenario Example: The document highlights critical safety measures in the lab.
Best Use: Reports, professional documentation.
Worst Use: Casual writing.
When Not to Use: Overuse can feel repetitive.
25. It is mentioned in the text
Meaning/Definition: Indicates that information is present in the text.
Tone: Neutral, professional.
Detailed Explanation: Safe alternative for formal referencing without sounding repetitive.
Scenario Example: It is mentioned in the text that mindfulness reduces stress.
Best Use: Essays, assignments, formal notes.
Worst Use: Storytelling or casual conversation.
When Not to Use: Creative writing.
Conclusion
Finding the right words can transform your writing from ordinary to thoughtful, warm, and engaging. While “in the text it states” is a clear and professional phrase, exploring alternatives allows you to connect more personally with your readers. Whether you’re writing essays, reports, or educational content, using phrases like “the text explains,” “the author points out,” or “as noted in the text” can make your writing feel trustworthy, approachable, and confident.
By mixing and matching these 30 alternatives, you can avoid repetition, enhance clarity, and communicate your ideas in ways that are both human and authoritative. Remember, the goal is not only to share information accurately but also to engage and resonate with your audience.
FAQs
Q1: Can I use these alternatives in casual writing or emails?
A: Some alternatives, like “the author points out” or “the text shows,” work well in friendly emails or informal writing. However, very formal phrases such as “according to the text excerpt” are better suited for essays, reports, or research.
Q2: Are these alternatives suitable for academic writing?
A: Yes! Many phrases, including “as noted in the text”, “the passage highlights,” and “the text asserts,” are perfect for academic writing, research papers, and professional reports. They help maintain credibility and precision.
Q3: How do I choose the best alternative?
A: Consider your tone, audience, and purpose. For formal analysis, use authoritative phrases like “the text asserts”. For teaching or conversational writing, choose warmer, approachable options like “the author points out” or “the passage illustrates.”
Q4: Can I mix these phrases in the same document?
A: Absolutely! Mixing alternatives helps avoid repetition, makes your writing more engaging, and ensures clarity. Just make sure the choice fits the context and tone of each sentence.
Q5: Will using these alternatives improve readability?
A: Yes. Replacing repetitive phrases with varied alternatives makes your text easier to read, more natural, and more relatable, which is especially important for blogs, essays, and teaching materials.
