Finding the right words matters—especially when you want to communicate with warmth, clarity, and care. The phrase “please be advised” is often used in emails or professional messages, but sometimes it can sound too formal or distant. Choosing softer, friendlier, or more human alternatives can make your message feel more personal, thoughtful, and emotionally aware.
Below, you’ll find 30 heartfelt and professional alternatives, each explained in simple English so you can confidently choose the phrase that fits your tone and intention.
What Does “Please Be Advised” Mean?
The phrase “please be advised” means you want to inform someone about something important, usually in a polite or formal way. It signals that what comes next is something the reader should know, remember, or act on.
When to Use “Please Be Advised”
You can use it when you want to:
- share an important update
- give a warning or reminder
- set expectations
- communicate official information
- provide details someone must know
Is It Professional/Polite to Say “Please Be Advised”?
Yes, it is considered professional and polite, but it can sometimes come across as:
- too formal
- cold or distant
- overly stiff in friendly conversations
That’s why having alternatives helps you sound friendly, respectful, and still clear.
Pros and Cons of Using “Please Be Advised”
Pros:
- Clear and direct
- Professional tone
- Works for legal, HR, and policy-based messages
Cons:
- Can feel stiff or impersonal
- Not ideal for warm or human communication
- Might sound like a warning
Synonyms For “Please Be Advised”
- Please note
- Kindly be aware
- Just a quick reminder
- I wanted to let you know
- For your awareness
- Just so you know
- I want to keep you informed
- Here’s something important to keep in mind
- I’d like to share this update
- Kindly take note
- Please keep this in mind
- I want to bring this to your attention
- A gentle reminder
- Please remember
- Just giving you a heads-up
- Allow me to update you
- I thought you should know
- Please take a moment to review this
- I want to make sure you’re aware
- Just a quick note
- It’s important to mention
- I want to highlight this
- For your reference
- I’d like to mention
- Here’s something you should know
1. Please note
Meaning: A polite way to point out information.
Definition: A simple phrase used to highlight something important.
Tone: Professional, clear, neutral.
Detailed explanation:
This is a softer and more natural version of “please be advised.” It remains formal but feels less rigid.
Scenario example:
“Please note that the meeting starts 15 minutes earlier tomorrow.”
Best use:
Work emails, instructions, schedules.
When not to use:
In emotional or personal messages.
2. Kindly be aware
Meaning: A gentle and polite way to inform someone.
Tone: Warm, respectful.
Explanation:
“Kindly” softens the phrase and adds a touch of care.
Example:
“Kindly be aware that our office will close early today.”
Best use: Customer communication.
When not to use: Very casual messages.
3. Just a quick reminder
Meaning: A friendly way to remind someone.
Tone: Light, supportive.
Explanation:
This phrase feels less formal and more conversational.
Example:
“Just a quick reminder that your appointment is tomorrow.”
When not to use:
Legal or official notices.
4. I wanted to let you know
Meaning: You’re sharing information in a caring and personal way.
Definition: A gentle phrase used to pass along updates or helpful details.
Tone: Warm, human, friendly.
Detailed explanation:
This phrase feels personal and genuine. It works well when you want the reader to feel you’re communicating out of care, not formality.
Example:
“I wanted to let you know that your request has been approved.”
Best use:
Customer support, friendly workplace messages, updates.
Worst use:
Legal or strict policy communication.
When not to use:
When you need firm authority or official tone.
5. For your awareness
Meaning: Information someone should know.
Definition: A professional phrase used to share important details.
Tone: Neutral, clear, businesslike.
Detailed explanation:
It tells the reader that the message is informational and relevant to their responsibilities.
Example:
“For your awareness, the schedule will shift next week.”
Best use:
Office updates, reports, documentation.
When not to use:
Casual conversations.
6. Just so you know
Meaning: You want to share helpful information.
Definition: A casual and friendly phrase used to explain or update.
Tone: Light, informal, conversational.
Detailed explanation:
It keeps the message soft and relatable without sounding demanding.
Example:
“Just so you know, I finished the revisions you asked for.”
Best use:
Friendly teams, coworkers, casual updates.
When not to use:
Formal business communication.
7. I want to keep you informed
Meaning: You care about keeping the person updated.
Definition: A considerate and professional phrase.
Tone: Supportive, respectful.
Detailed explanation:
It signals that you value transparency and communication.
Example:
“I want to keep you informed about the upcoming changes.”
Best use:
Project management, customer updates, ongoing communication.
Worst use:
Very short, simple messages where the phrase feels too heavy.
8. Here’s something important to keep in mind
Meaning: You’re highlighting a detail the person shouldn’t forget.
Definition: A thoughtful reminder or warning.
Tone: Warm but serious.
Detailed explanation:
This phrase prepares the reader for helpful or protective information.
Example:
“Here’s something important to keep in mind—our hours will change next month.”
Best use:
Reminders, helpful tips, instructions.
When not to use:
Time-sensitive or urgent warnings.
9. I’d like to share this update
Meaning: You’re offering new information.
Definition: A polite and friendly way to introduce an update.
Tone: Positive, personable.
Detailed explanation:
This phrase works well when you want to introduce news gently.
Example:
“I’d like to share this update regarding your application.”
Best use:
Announcements, customer communication, progress updates.
When not to use:
Emergency or urgent messages.
10. Kindly take note
Meaning: A polite way to highlight something.
Definition: Formal phrasing requesting attention.
Tone: Polite, professional.
Detailed explanation:
Good for important information where politeness matters.
Example:
“Kindly take note that the final review is due Friday.”
Best use:
Official messages and organizational notices.
When not to use:
Casual or friendly messages.
11. Please keep this in mind
Meaning: A thoughtful reminder.
Definition: Encourages the reader to remember something important.
Tone: Gentle, caring.
Detailed explanation:
It sounds supportive rather than demanding.
Example:
“Please keep this in mind as you review the new guidelines.”
Best use:
Planning, instructions, reminders.
When not to use:
Highly formal communication.
12. I want to bring this to your attention
Meaning: You want someone to notice something important.
Definition: A respectful way to highlight a detail.
Tone: Professional, direct.
Detailed explanation:
It shows that what you’re saying matters for decision-making.
Example:
“I want to bring this to your attention before we finalize the report.”
Best use:
Meetings, corrections, project updates.
Worst use:
Personal notes or casual messages.
13. A gentle reminder
Meaning: A soft, caring reminder.
Definition: A reminder phrased with empathy.
Tone: Kind, non-pushy.
Detailed explanation:
Perfect when you want to remind someone without sounding strict.
Example:
“A gentle reminder that your appointment is tomorrow.”
Best use:
Appointment reminders, deadline nudges.
When not to use:
Urgent or critical information.
14. Please remember
Meaning: Encouraging someone to keep something in mind.
Definition: A clear but kind reminder.
Tone: Respectful, direct.
Detailed explanation:
Less formal than “please be advised” but still professional.
Example:
“Please remember to upload your documents by Friday.”
Best use:
Simple reminders and instructions.
Worst use:
Emotional or personal conversations.
15. Just giving you a heads-up
Meaning: You’re warning or informing someone ahead of time.
Definition: Informal preparation phrase.
Tone: Casual, friendly.
Explanation:
It helps keep the message relaxed while still informative.
Example:
“Just giving you a heads-up—traffic may impact delivery today.”
Best use:
Team chats, coworkers, friendly updates.
When not to use:
Formal or official messages.
Read More:25 Other Ways to Say ‘Thinking of You’ (With Examples)
16. Allow me to update you
Meaning: You’re formally giving new information.
Definition: A polite phrase to introduce updates.
Tone: Professional, polished.
Explanation:
Adds respect and formality to your message.
Example:
“Allow me to update you on the current progress.”
Best use:
Reports, business communication.
When not to use:
Casual conversations with peers.
17. I thought you should know
Meaning: You’re sharing something helpful or relevant.
Definition: A personal, thoughtful phrase.
Tone: Warm, caring.
Explanation:
Makes the reader feel valued and included.
Example:
“I thought you should know that the meeting location changed.”
Best use:
Friendly updates, supportive communication.
Worst use:
Formal HR or legal notices.
18. Please take a moment to review this
Meaning: You want someone’s attention and care.
Definition: A polite request to look at information.
Tone: Professional, patient.
Example:
“Please take a moment to review this before submitting the form.”
Best use:
Instructions, documents, important details.
When not to use:
Quick messages or urgent alerts.
19. I want to make sure you’re aware
Meaning: You’re preventing misunderstandings.
Definition: A caring transparency phrase.
Tone: Warm, helpful.
Example:
“I want to make sure you’re aware that the policy will change soon.”
Best use:
Customer care, supportive team communication.
Worst use:
Strict compliance messages.
20. Just a quick note
Meaning: You’re sharing something short and simple.
Definition: A light opener for quick information.
Tone: Friendly, soft.
Example:
“Just a quick note to let you know your report is ready.”
Best use:
Short updates, casual emails.
When not to use:
Serious or urgent matters.
21. It’s important to mention
Meaning: What follows matters.
Definition: A formal way to highlight a key point.
Tone: Serious, respectful.
Example:
“It’s important to mention that this change is permanent.”
Best use:
Policies, agreements, business decisions.
Worst use:
Everyday or personal communication.
22. I want to highlight this
Meaning: You’re emphasizing a detail.
Definition: A direct phrase used for clarity.
Tone: Professional, clear.
Example:
“I want to highlight this before we approve the plan.”
Best use:
Reports, instructions, important updates.
When not to use:
Casual chats.
23. For your reference
Meaning: Information to help someone later.
Definition: A formal informational phrase.
Tone: Neutral, helpful.
Example:
“For your reference, I’ve attached the updated file.”
Best use:
Documentation, attachments, records.
Worst use:
Messages requiring warmth or emotion.
24. I’d like to mention
Meaning: You want to bring attention to something relevant.
Definition: A gentle introduction to information.
Tone: Warm, polite.
Example:
“I’d like to mention that our hours have changed.”
Best use:
General updates, announcements.
When not to use:
Legal or compliance messaging.
25. Here’s something you should know
Meaning: A detail the reader should understand.
Definition: Clear and conversational.
Tone: Friendly, straightforward.
Example:
“Here’s something you should know—prices will increase starting next month.”
Best use:
Customer updates, friendly notices.
Worst use:
Formal notices or official warnings.
FAQs About Saying “Please Be Advised”
1. Is “please be advised” too formal?
Yes, it can feel formal, especially in friendly or casual messages. Many people use softer alternatives to sound more human and approachable. If you want to show warmth or connection, a gentler phrase is usually better.
2. What can I use instead of “please be advised” in professional emails?
Great professional alternatives include:
- Please note
- For your awareness
- Kindly take note
- I want to bring this to your attention
These keep your message clear but less rigid.
3. What is the most polite alternative to “please be advised”?
The most polite options are:
- Kindly be aware
- Please keep this in mind
- Allow me to update you
They communicate respect without sounding strict or cold.
4. What’s the best friendly alternative?
If you want your message to feel warm and human, use:
- Just giving you a heads-up
- I wanted to let you know
- A gentle reminder
These make the reader feel cared for, not instructed.
5. Is it okay to use “please be advised” in customer service?
Yes, but use it sparingly. Many customers respond better to softer, clearer language like “I wanted to let you know” or “Just a quick update for you.” These create trust and help communication feel more personal.
Conclusion
Finding the right words matters. Whether you’re writing an important email, reminding someone of a deadline, or simply sharing helpful information, the language you choose can shape how your message feels. “Please be advised” isn’t wrong—but sometimes it can sound too formal or distant.
By choosing warmer, more thoughtful alternatives, you make your communication feel clearer, softer, and more human. The 30 options in this guide give you the flexibility to express yourself with care, respect, and emotional awareness, no matter the situation.
The next time you need to share information, you’ll have the perfect phrase ready—one that helps your message feel more meaningful and your connection more genuine.
